Time Management is the process of planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity. It may seem counter-intuitive to dedicate precious time to learning about time management, instead of using it to get on with your work. Good time management enables you to work smarter – not harder – so that you get more done in less time, even when the time is tight and pressures are high. Failing to manage your time damages your effectiveness and causes stress.
Effective Time Management Strategies
Get the right things done in less time The first work-related activity of your day should be to determine what you want to achieve that day and what you absolutely must accomplish. Steps to Get More Done in Less Time
- Obligation scheduling. You can’t just mentally plan to get things done. You have to calendar what you are going to do and when you are going to do it.
- 2 Effective efficiency. Efficiency means that we do the best job possible in the least amount of time.
- Present focus. The greatest enemy of productivity is a distraction.
Start your day with a clear focus Capture the tasks and activities you must do on a list and update it regularly during the day. steps to make your day useful.
- Plan your to-do list. Get a clear idea of what you need to do tomorrow by writing your to-do list before you go to sleep.
- Minimize the struggle. Save time in the morning by minimizing the amount of work you need to do when you get out of bed.
- Declutter your space.
Focus on high-value activities identify the activity that would have the most positive effect on your project, your team, and your client if you were to deal with it right now.
Minimize interruptions Identify the activities that tend to disrupt your work, and find a solution. Ways To Minimize Interruptions At Work
- Switch off notifications. Switch off all notifications on your email and phone.
- Close unnecessary programs.
- Switch off your phones.
- Schedule time.
- Work from home.
- Move offices.
- Go to work earlier.
- Do not disturb.
Stop procrastinating you may benefit from creating an external commitment for deadline yourself. Steps
- Stop punishing yourself for procrastinating.
- Tackle your most important task for 15 minutes.
- Break tasks down into small chunks.
- Start your day with the hardest tasks.
- Give yourself a pep talk for motivation.
- Aim for done over perfect.
- Promise yourself you’ll get a reward when it’s done.
Limit multi-tasking Many of us multi-task and believe we’re effective when we do so, but evidence suggests that we can’t effectively focus on more than one thing at a time. tips to make you better at managing your work
- Don’t leave email sitting in your inbox.
- Admit multitasking is bad.
- Do the most important thing first.
- Check your email on a schedule.
- Keep website addresses organized.
- Know when you work best.
- Think about keystrokes.
- Make it easy to get started.
Review your day Spend 5-10 minutes reviewing your task list every day before you leave the office. Give yourself a pat on the back if you achieved what you wanted. If you think your day’s effort fell short, decide what you’ll do differently tomorrow in order to accomplish what you need to.